IPPS-A ELM Terms questions and answers/verified

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% used as a wildcard when searching for queries. An example of this is %DUTY%, used in a search, would retrieve all queries with DUTY in the name like (NG_DUTY_STATUS). 360-Degree View IPPS-A... CRM functionality which allows Support Service personnel to view a summary of recent HR Help Desk activities and provides ticket and Personal Profile information for the requester. A UIC or organizational element in an organization hierarchy A node on the Department Security Tree represents a department in IPPS-A Accommodations Special considerations required at a training facility such as wheelchair access. Active Status Change - Duty The process of placing a Reserve Component Member on Active Duty Status in order to draw full pay (i.e., School, TDY). Active Analytic's' Framework Provides for the automation of enrollments and registrations within the ELM system based on activity originating in IPPS-A. As Members are added to IPPS-A they are automatically enrolled in NET training so they gain access to additional system online services. Ad hoc Activity done only because a situation has made it necessary and it is not planned in advance. Ad Hoc Notifications Email notifications sent to students about classes or programs. Ad Hoc Routing Save As Allows the user to create a library of predefined workflow routing templates to be attached to any action. Ad-Hoc Queries Queries that can be built by the IPPS-A Users using HR analysis and queries. Agreement Help Center Agreements in IPPS-A represent an agreed upon level of service that an organization provides to its employees. Service Level Agreements (SLA) define the response and restore times that the Help Center will try to meet while responding to requests for service from employees. Approval Chain A defined path of Approvers, Reviewers, Intermediate Approvers, or Alternate Approvers (where needed). Approval Workflow Engine (AWE) Peoplesoft delivered process that provides capabilities for creating, running, and managing approval processes within IPPS-A. Approvals Validation from a Manager or Administrator for a user to enroll in specific IPPS-A training programs. Approver A User gives the authority to approve transactions and submits them to the next level of approval authority, a Reviewer or ad hoc. Approvers have the ability to approve, deny with comments, or recycle ASC Assignment Complete Attendance Scheme Lists the values that can be used to mark attendance. Attendance scheme values are the values that appear on the Learners' Self-Service pages. Each attendance value is associated with a status which can affect a Learner's enrollment status. The attendance scheme includes labels for Attended, Not Attended, and Unknown only. A new label called "very late" can be added and give it the status of Attended. Attended can be changes to present. Each status must be represented at least once in the scheme. Auto Drop Status Options An auto drop status option in the Enterprise Learning Management System that allows Learners to drop a course or class in which they are registered. Automated Notifications System generated notifications to Members to related to IPPS-A training activities. Batch Process A process using ELM Process Scheduler, such as Mass Enrollment, are executed and the database is updated via a job that is run in the background either on demand or at a specific time in the future. Business Intelligence Analytics (BIA) A comprehensive business intelligence and analytics platform that delivers dashboards, ad hoc queries, mobile analytics, notifications and alerts, and enterprise reporting capabilities. Business Unit (BU) A logical organization of data for reporting purposes. There are currently 57 Business Units defined for IPPS-A across the three components: US Army Active, US Army Reserve, and Army National Guard. In the Army National Guard there are 55 Business Units. Case A "Case' is a transaction, service or response that is "opened" and "closed" over a period of time to achieve resolution of a problem, issue, request, or other activity. Category, Type, and Detail In IPPS-A (CRM), every solution is assigned to a Category, Type, and Detail (C,T,D) to help with the categorizing of solutions. Change of Position (POS) Units use the POS Action for re-slotting of Members into similar jobs with different positions or for re-slotting into a transient or over strength position Class In IPPS-A (ELM) a class is an instance of a course. Class creation includes determining details such as learning period, duration, enrollment limits, waitlist rules, drop rules, and completion rules. Some of this information comes by default from the class's corresponding course and delivery method at the same time the class is created. Class Reason Code Mapping A code within IPPS-A used by an Administrator to identify why manual changes were made to a Learner's status. For example, if a Learner's certificate is revoked or reissued, the Administrator must associate a reason code for the change, such as "Employee Terminated". Company In IPPS-A, Company is the Department of the Army including all components (Active Army, National Guard & Reserve). Completed Indication that the Learner has successfully completed the class. This status is achieved when all required learning components for the class has been completed based on the published completion rules. Component Building blocks of an activity or course. There are different types of components: distance learning, webcast, test, instructor-facilitated training, surveys, and assignments. Contact Method The Member's preferred method of contact. The field is formatted to accept either a phone number or email address. Contact Method Types Contact method types (address, phone, email) are delivered ELM values associated with Learners, Instructors, and Vendors. Content Learning products which reside in ELM. Contract Clause Contract clauses address additional provisions in a contract. In the Army, this includes options for hire/rehire, reenlistments/extensions, and bonuses. Contract Template A standardized template that can be configured by an Administrator. The template can be used when creating a new contract to pre-fill selected values. Course Each course represents a specific topic of study for which you offer classes. All classes that are associated with a given course share the same prerequisites, equivalencies, and other features. Curriculum A program that guides a Learner along a specific learning path over an unrestricted span of time to fulfill one or more objectives. Delegator Commander/Approver (Delegator) may designate (i.e., proxy) their approval authority to another Member who acts as a Proxy for the Approver. Delivery Method Types Delivery Method Types define how course offerings are presented to Learners. In IPPS-A the Delivery Method Types are:Instructor Facilitated (IFT)Distributed Learning Asynchronous (Dl-A)Virtual IFT (vIFT)Blended Learning Deny The ability of the Approver to disapprove an action. The Deny action cancels the transaction and the Initiator is notified of the decision. Comments are required on a denied transaction. Department A six character alphanumeric code that uniquely identifies each Department of Defense entity. The first character is the Service Identifier (W= Army). The next three characters indicate Parent Unit Designator (i.e., Alphabetic indicates MTOE units) and the last two are the descriptive designator (i.e., A0 = Alpha Company). Department Security Tree A security structure controlling system permissions. A department is a node on the department security tree. If a user has access to a specific node, they will also have access to the nodes below it in the tree structure. Description A long description of a setup value, generally 30 characters Direct Report Someone who is an immediate subordinate of a Member or Supervisor. Disciplinary Action Codes An Alpha Code that identifies a Commander's decisions related to Disciplinary Actions. Disciplinary Actions Activities related to Uniform Code of Military Justice (UCMJ) actions. Dropped Removes a Learner's enrollment for the class. The class no longer appears in the Learner's schedule but remains on the Learners transcripts page as a running audit of all classes. Effective Date A method of dating information in IPPS-A. The user can predate information to add historical data to the system, or postdate information in order to enter it before it actually goes into effect. By using effective dates, the data does not need to be deleted or overridden. In IPPS-A, the Effective Date is used to represent the Date of Rank/Grade, Date of Appointment, Date of Transfer, Date of Hire, or date a transaction was applied to a Member record. Email Correspondence Template Pre-formatted email templates allowing an HR Processional or Agent to select the appropriate option during case management. The templates are used as automated do not reply email message notifications. An automated email notification is sent to the Member when an HR Professional or Agent creates or resolves a case in the IPPS-A HR Help Center. Empl ID The Empl ID is a system generated and assigned unique identification code for a Member in IPPS-A. Data for a Member will be accessed using the Empl ID rather than the SSN or DoD ID. Enrolled/Enrollment Status A status that indicates a Learner is enrolled in the activities needed to complete a program. Enrollments Applies to classes. Members need only enroll in classes; they do not need to enroll in individual learning components for that class. Enterprise Learning Management (ELM) A suite of applications in IPPS-A that is used to deliver IPPS-A NET courses and content to Learners. Equipment Types Includes all of the individual pieces of equipment available in the system. After equipment types have been defined and become available as resources and attached to facilities and rooms. Escalate Used when an Intermediate Approver or Approver in the approval chain has not responded to a transaction within a specified period of time. Escalation allows the Intermediate Approver or an Approver to designate an alternate Approver for further action. Facility Contact Types Defines facilities. Includes scheduling, catering, and janitorial. Federal Recognition Acknowledgement and approval of an action on a National Guardsman's record by the Department of the Army. Grade Entry Date The date in which the Member was enlisted, appointed, or promoted in a particular grade for pay purposes and the date used to determine relative seniority of Members holding the same grade. Grading Scheme A list of values to grade learners. Passing scheme values define the status of grading scheme values. Grading scheme values are the values that appear on the Learners' Self-Service pages. Each grade value is associated with a status which can affect a Learner's enrollments status. For pass schemes, delivered labels can be modified, but new values cannot be added because the delivered values are built into the process of grades. Hire A new Member enlisted or appointed in the Army, Army National Guard, or Army Reserve who has no previous service in any Army Component (See also, Rehire). Hire Record Review (HRR) A repository for new Member data received from the Army Recruiting Information System (ARISS). It allows an Authorized User to review and correct the data prior to completing a Hire/Rehire transaction in IPPS-A. This component also includes a page for Direct Hire/Rehires to be processed. Holiday Schedules In IPPS-A (ELM), a Holiday Schedule designates a set of blackout dates for which class sessions cannot be scheduled. Holiday schedules can be used to restrict scheduling of sessions within a facility to non-holiday dates only. Home Assignment A Permanent Assignment is referred to as a [Show More]

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