GFEBS L251E Accounts Payable Process Overview

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GFEBS L251E Accounts Payable Process Overview ✔✔any person including employees or org that provides goos or services to the army and must be paid Invoice ✔✔commercial doc that a seller iss... ures to a buyer. the invoice indicates the products, qty, and agreed upon pricwes for products or services that the seller has already provided the buyer Electronic Funds Transfer (EFT ✔✔payment method that provides automatic electronic transferral of funds both payments and collections thereby eliminating the need for a written check Miscellaneous Payments ✔✔non contractural venddor invoices processed in gfebs Prompt Payment Act (PPA ✔✔statute that requires fed agencies to pay their bills on a timely basis to pay interest penalties when payment are made late, and to take discounts only when payments are made by the dicount date Matching ✔✔actions of comparing a vendor invoice to the other gfebs doc for verification and authorization including the purchase order funds commitment and goods receipt docmument Blocked Invoice ✔✔non contractual vendor invoices processed in gfebs Payment Program ✔✔program that generats the payments identified in the payment proposal Payment Proposal ✔✔display of proposed vendor invoice payments based on user difined selection parameters. the payment proposal differentiates between the various types of payments to be made Payment Run ✔✔step that generates payments files for transmission to disbursing systems containing only those items certified for payment Ready-to-Pay File ✔✔collective data file that captures transactions due for a payment Miscellaneous payment invoices are non-contractual vendor invoices processed in GFEBS ✔✔true Miscellaneous payment invoices are non-contractual vendor invoices processed in GFEBS ✔✔true: The definition of a vendor is any person (including employees) or organization that provides goods or services to the Army and must be paid Which role sets the parameters that create the Payment Proposal for certification ✔✔Invoice Processor Payment Processor Outbound payment files to Automated Disbursing System (ADS) for disbursement are called Ready-to-Pay ✔✔true Outbound payment files to ADS for disbursement are called Ready-toWhich of the following is an example of miscellaneous payment invoice not subject to PPA ✔✔all of the above Which of the following individuals verifies the accuracy and the legality of information on the voucher prior to certification and execution of the Payment Run. ✔✔Payment Certifier Invoices that are eligible and due for payment are identified during Payment Proposal ✔✔true: Invoices that are eligible and due for payment are identified during Payment Proposal The activities associated with the Accounts Payable sub-process are the Post Invoice and Payment Program processes ✔✔true: The activities associated with the Accounts Payable subprocess are the Post Invoice and Payment Program processes What documents are required to form a two-way match ✔✔A and B: The two main groups of invoices that are entered into GFEBS are invoices subject to the Prompt Payment Act and invoices that are not subject to the Prompt Payment Act The Post Invoice activity addresses the processing of all invoices whether or not they are subject to PPA. ✔✔true: The Post Invoice activity addresses the processing of all invoices whether or not they are subject to PPA Miscellaneous payments are usually entered via interface ✔✔false always entered manually will process payments for vendors Outside Continental United States (OCONUS). ✔✔Automated Disbursing System (ADS) Deployable Disbursing System (DDS For ARNG, which role will manually enter the goods acceptance. ✔✔105 ARNG Movement Type Goods Acceptance Processor Which role monitors incoming invoice data from external systems such as Wide Area Work Flow (WAWF)? ✔✔Invoice Interface Processing Monitor If the payment is not subject to PPA, the installation's Site Invoice Processor inputs the invoice using FB60 ✔✔true: If the payment is not subject to PPA, the installation's Site Invoice Processor inputs the invoice using FB60 For payments that will be disbursed by ADS, the invoice will contain Payment Method Supplement (PMS) field value equal to "00". ✔✔true: For payments that will be disbursed by ADS, the invoice will contain PMS field value equal to "00". Which of the following roles inputs miscellaneous payment invoices that are subject to Prompt Payment Act (PPA) into GFEBS manually? ✔✔Invoice Processor Payment Certifier Which of the following is an external system that interfaces with GFEBS during the Payment process ✔✔International Treasury Service (ITS) Which role can use the transaction MRBR to release blocked invoices ✔✔Invoice Processor uses transaction MRBR to release blocked invoices The Ready-to-Pay file is created ✔✔after the Payment Run process occurs Miscellaneous payments can be paid by an Electronic Funds Transfer (EFT). ✔✔trueMiscellaneous payments can be made by check or Electronic Funds Transfer [Show More]

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